What must acquisition officials include in terms of requirements for acquisitions of supplies or services?

The correct answer emphasizes the importance of clearly defining the requirements for acquisitions of supplies or services by including functions, performance required, and physical characteristics. This comprehensive approach ensures that all aspects of what is needed from the product or service are addressed, allowing for more effective evaluation of proposals and ultimately leading to better contract performance.

When acquisition officials specify functions, they clarify what the item or service is expected to do, creating an expectation about its operational capabilities. Performance requirements set the standards that the supplier must meet, ensuring that the delivered solution effectively solves the identified need. Including physical characteristics ensures that any tangible attributes of the supplies or services meet the specifications necessary for functionality, safety, and compatibility with existing systems or requirements.

This thorough specification aids in reducing misunderstandings and disputes later in the contract process and aligns the contractor’s output with the agency’s needs, thereby enhancing the effectiveness of government procurement.

Other options do not cover the extensive range of requirements that officials should consider when acquiring supplies or services. Focusing solely on performance and cost estimates, for instance, neglects essential elements that define the actual product or service. Prioritizing commercial item preference limits the scope to a specific category and may not embrace the full range of necessary requirements. Lastly, past performance evaluations,